How does the process work for nannies?

We’ll call you to have an initial phone conversation. We’ll talk to you about our jobs and the sort of work you will be asked to do and what you can expect to earn (currently £10-12 net per hour).  We’ll ask you about your experience with children – you don’t need to have formal experience or childcare qualifications.  Regular babysitting, tutoring, working in summer camps are all relevant types of experience.  But most important of all you’ll need to be able to show us that you genuinely like children and are interested in their development.

We’ll assess your level of English – you’ll need to be fluent in both spoken and written English in order to help children with their homework and studies.

If you’re happy to proceed we’ll arrange a time when we can interview you via Zoom in order to talk in more detail – it usually takes around 30 minutes.  We’ll need you to send copies of your ID (passport or driving licence), proof of address, and DBS certificate if you have one (don’t worry if you don’t – we can apply for one on your behalf) and a  headshot or photo of yourself for your online profile on our site.  In addition we’ll ask you to think about why you want to be an After School Nanny, what you enjoy about working with children and what particular skills you have to offer.  You can write this down in a short Personal Statement that we’ll add to your online profile (and send to us in advance of our Zoom interview). It’s also good to show us any other relevant certificates such as Paediatric First Aid (again, don’t worry if you don’t have this – we can introduce you to Babyem who offer regular courses).   Please include any written references you have already and if you don’t have these we’ll need the names and contact details of at least two referees so that we can ask them for a reference for you.  These will ideally be people whose children you have looked after or worked with.  We also accept character references from people who have observed you working with children or who have known you for a long time or worked with you in another capacity.

We’ll talk to you about what to expect in terms of salary and explain about tax, NI and Pension provision.

We’ll fill in a form together which will become the basis of the Online Profile we create for each of our nannies. Your personal contact details will not be displayed on your profile.  Families can initially email you via a secure message system on our site.  You can then have an initial email exchange before deciding whether to give them your contact details so that you can have a more personal phone conversation to make sure you’re well suited to each other before proceeding to meet in person.

What happens next?

The process of finding the right family usually follows this pattern:

  • First interview
  • Second interview/short trial
  • Offer
  • (Optional) longer trial
  • Contract and Payroll
  • Hand-over

First Interview – this can be in the family’s home or some parents prefer neutral ground for a first meeting (maybe a workplace or a local café).  Most families choose home, usually in the early evening after they return from work.  We recommend no more than 30-45 minutes for a first interview.  Look upon it as a “meet and greet”; a chance for both of you to talk generally about the job and what the family is looking for.  Keep it informal and don’t worry too much at this stage about the nitty gritty of salary and contract detail

The safety of our nannies and families is our highest priority.  We therefore advise nannies to tell at least one other person that they are going to meet a family for interview and to give that person the name of the family and the interview address and any other contact information that has been supplied. If you were ever to feel unsure or uncomfortable during an interview you should politely excuse yourself and leave.  Please also let us know immediately.

Second Interview – if your first interview goes well then you’ll probably be asked back for a second meeting.  Many families see this as an opportunity for you to spend a little time with the children.  Maybe a game of football in the garden, some cutting and sticking and making, baking a cake or some cookies…  Or maybe something as simple as homework help or music practice. You can also use this second meeting as an opportunity to find out more about the detail of the job and ask any questions that haven’t already been answered.  By the end of this second interview you should both have a fairly good idea of whether or not you could work together.  If it feels perfect and the family makes you an offer there and then by all means accept.  But if you need to sleep on it then don’t feel pressured into making a snap decision.  Take your time and remember – trust your gut instincts; if it doesn’t feel right then it’s probably not.  And no amount of compromise is going to make it right.  Move on to the next family.  By the way, we give exactly the same advice to all our families!

You’re not alone.  Remember that you can find information and advice about pretty much every aspect of finding after school nanny work and being an after school nanny on our website.  We also love to hear from our nannies!  Let us know how you’re doing and stay in touch.

Making an offer!

Most families make a verbal offer and then follow up with an offer letter (email) setting out the basic agreement (Start date, Days/Hours required, Duties – basic day-to-day job description – Salary). Some families make job offers subject to a successful Trial.  We love trials!  Not least because they provide a definite review point to enable both nanny and family to sit down together and discuss how things have gone.  Nannies should be paid in cash for trials (this is not contracted work) at the agreed hourly rate.

Contract and Payroll – once you’ve accepted the family’s offer they should give you a contract to review and sign if you’re happy (or ask any questions). Depending on the level of your salary families may also need to set up a PAYE payroll on your behalf to pay any applicableTax/National Insurance.  This is paid by the family in addition to your agreed net hourly rate.  Tax and National Insurance plus your agreed net hourly rate make up your gross salary.  Where applicable families will also offer you the opportunity to opt into a Pension scheme (Auto Enrolment). 

We work closely with our partner, Nannytax, to assist families with all aspects of employing and paying nannies.  You can visit their website (link) or search these documents (link) for more information.  Families who prefer to organise their own payroll can also access our information and make use of our free Nannytax approved contract (link?)

Handover – We advise families to make time for a proper handover.  In our experience the most successful placements are those where the nanny is given time to shadow either a parent or an existing nanny for at least one afternoon.  You should be taken to school to meet teachers, other parents and nannies.  Ideally you will do the after school “routine” together – homework, meal preparation, bathtime…

In short, we never underestimate how difficult it is to walk into someone’s home and take charge of their children.  We understand that nannies will blossom in families where they are supported and where there is regular communication.  We can’t be with you at work but we do our best to advise families via our website so that you will be safely and correctly employed and fully appreciated.


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